Announcing the Travel and Expense Transformation Project

Finance and Budget has launched the Travel and Expense transformation project to create a more user-friendly experience for all travel and expense activities at the university.

This project will consolidate the current expense and PCard reconciliation processes into a comprehensive solution within the current Concur platform, which already hosts the travel and PCard services for the university.

Once implemented in July 2026, the new Travel and Expense solution will simplify the employee experience for booking travel, submitting receipts and expense reimbursements, and reconciling PCard activity. 

Additional tools and features will include: 

• Custom dashboards with expense data information.
• An optional mobile app to approve transactions and capture receipts and supporting documentation.
• Policy reminders, audit rules, and defined approval workflows.
• Embedded software training assistant.
• Real-time visibility into reimbursement status. 

This comprehensive solution will reduce manual calculations and data entry. It will also provide enhanced data analysis capabilities to assist units and departments in making financial decisions.

The project team has begun working closely with members of business offices across units and departments to learn more about local needs, address questions, and gather feedback. The transformation project will include dedicated change management support and training for the university community.

A link to the current Travel and Expense system is available on the UAccess homepage, where you can access PCard and travel services. 

If you have questions or suggestions, please contact the Finance and Budget team.